a) Retention and erasure
The processing of personal data on the web pages of the Confederation is limited to the data that are required to provide a properly functioning website and user-friendly content and services, or to the data that you have actively made available to us. The personal data that we collect is only retained for as long as they are needed in order to fulfil the purpose concerned. Certain data may be retained for longer in order to meet statutory requirements or other obligations.
b) Data stored when completing a form
If you complete a form on our website (e.g. a contact form), we process the data that you provide us to the extent that this is required to fulfil the purpose of processing or to deal with your request. Normally any information we receive is provided on a voluntary basis. Obligatory fields are only marked as such if the information is required in order to fulfil our statutory duty or to deal with your request or enquiry. These data are erased when the statutory retention period expires at the latest.
c) Data stored for the purpose of sending the newsletter
If you order a newsletter, the following data will be recorded: your email address (obligatory); any title, your first name and surname (all optional). Your personal data related to sending out the newsletters to which you subscribe will be erased immediately if you terminate your subscription.
d) Data stored for the purpose of web analysis
If you access the Federal Administration’s web pages and web services, the following data will be stored in log files: the IP address, date, time, browser request and the information transmitted relating to the device used, including the operating system and browser. These data are evaluated by web analysis tools (see below). The Federal Administration does this in order to continuously improve its methods of communication.
Cookies are used on various Federal Administration websites in order to make visiting the website attractive and to allow certain functions to be used. Cookies are small text files that are stored on your computer. Most of the cookies used (session cookies) are deleted from your hard disk at the end of the browser session. Other cookies remain on your computer and enable you to be recognised again when you make your next visit (permanent cookies).You can stop cookies from being stored on your browser by restricting or deactivating the storage and reading of cookies. Please note that you will not be able to use certain functions of the website without enabling cookies.
f) Social networks and other third party services
The Federal Administration has no influence over the collection of data or its further use by these operators. The Federal Administration has no knowledge of how much data they store, where they store it and how long, the extent to which they comply with duties to erase data, the analyses they make of the data, the links they make to the data and to whom they pass on the data.
The most important third-party services the Federal Administration uses are:
YouTube: As soon as you call up a Federal Administration webpage that has a YouTube video embedded in it, a connection is established with the YouTube servers, and plug-ins from YouTube (YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA; subsidiary of Google LLC) are used from time to time. YouTube receives information on which page was visited from which IP address.
Google Maps: The Google Maps map service provided by Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA) is used from time to time in order to display interactive maps and to provide directions to federal government offices. If you use Google Maps, information on your use (e.g. IP address) may be saved and sent to a Google server in the USA.
Instagram: Instagram, Inc. is owned by Facebook. For further information on how Instagram handles user data, please consult its Data Policy.
Bitly: Bitly is a URL shortening service. Bitly, Inc. is based in New York, USA. You will find further information on how Bitly handles user data at https://bitly.com/pages/privacy
Identity providers: For authentic access to applications of the Federal Administration, electronic identities may be used through third-party identity providers. List of the identity providers used.
Microsoft Forms: The Microsoft 365 service Forms (Microsoft Corp., One Microsoft Way, Redmond, WA 98052-6399, USA) is sometimes used to create surveys. Information on the handling of user data can be found in Microsoft's Privacy Statement and Services Agreement.